Editing Entries

You can modify existing entries in the directory using the directory server interface. Modify an entry by searching for the entry, viewing it, and then clicking the edit button.

If you have not authenticated before you attempt to edit an entry, or if your authentication has expired, the directory server prompts you to authenticate before continuing.

You can edit:

• people
• NT people
• groups
• NT groups
• organizations
• organizational units

Editing People

To edit a person's entry, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit Person" button.
4. If you have not authenticated before you attempt to edit an entry, or if your authentication has expired, the directory server prompts you to authenticate before continuing.
5. To edit the person's entry, type the value you desire for each field. You must supply values for the required fields. The required fields for a person are:

• Full Name
• Last Name

You can provide values for the optional fields now, or edit them later. The optional fields for a person are:

First Name	Phone	Email Address
Fax	User ID	Pager
Mobile Phone	Business Category	Title
Organizational Unit	Manager	Room Number
Admin	Dept#	Emp#
Car License#	Mailing Address	Description
See Also	URL	Password

You may add values to the "Manager" and "Admin" fields by clicking the corresponding "Edit" button.

You may add values to the "See Also" field by clicking the corresponding "Edit" button.

When you are done editing the fields, click "Save Changes."

From this window you can also:

• Rename an entry
• Delete an entry
• Change a password

Adding Values to the Manager and Admin Fields

When you click the "Edit" button in the Manager or Admin field, a new form that allows you to add or delete the corresponding attribute value is displayed. To add an individual to the Manager or Admin attribute, do the following:

1. In the text box, enter a search string to be used to locate the entry of the person who is the manager or admin. Enter any of the following:

• A name. Enter a full name or a partial name. All entries that equally match the search string are returned. If no such entries are found, all entries that contain the search string are returned. If no such entries are found, any entries that sound like the search string are returned.
• A user ID (if you are searching for user entries).
• A telephone number. If you enter only a partial number, any entries that have telephone numbers ending in the search number are returned.
• An email address. Any search string containing an at (@) symbol is assumed to be an email address. If an exact match cannot be found, then a search is performed to find all email addresses that begin with the search string.
• An asterisk (*) to see all of the entries or groups currently residing in your directory.
• Any LDAP search filter. Any string that contains an equal sign (=) is considered to be a search filter.

Click "Find and Add" to find the matching entry and add it to the list. If any entries that you do not want to designate as manager or admin are listed, click the box in the "Remove from list" column. You can also construct a search filter to match the entries you want removed and then click "Find and Remove."

When the list of group members is complete, click "Save Changes." The currently displayed entry is now the value for the manager or admin attribute field.

Editing NT People

To edit an NT person's entry, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit NT Person" button.
4. If you have not authenticated before you attempt to edit an entry, or if your authentication has expired, the directory server prompts you to authenticate before continuing.
5. To edit the person's entry, type in the new value for each field. You must supply values for the required fields. The required fields for an NT person are:

• Full Name
• Last Name
• NT Domain Name
• NT User ID

You can provide values for the optional fields now, or add them later. The optional fields for an NT person are:

First Name	Phone	Email Address
Fax	Directory Server Password	Pager
Mobile Phone	Business Category	Title
Organizational Unit	Manager	Room Number
Admin	Dept#	Emp#
Car License#	Mailing Address	Description
See Also	URL	User Id

You can also change the value for the Delete NT Account if Person deleted option.

To add values to the "Manager" and "Admin" fields, click the corresponding "Edit" button.

To add values to the "See Also" field, click the corresponding "Edit" button.

When you are done editing the fields, click "Save Changes."

From this window you can also:

• Rename the entry
• Delete an entry
• Change the password

Editing Groups

To edit a group entry, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit Group" button.
4. If you have not authenticated before you attempt to edit an entry, or if your authentication has expired, the directory server prompts you to authenticate before continuing.
5. To edit the group's entry, type the new value for each field. You must supply values for the required field, Name.
6. You can provide values for the optional fields now, or edit them later. The optional fields for a group are:

Description	Owner
Group Members	See Also

7. To add values to the See Also, Owners, and Group Members fields click the corresponding "Edit" button.
8. When you are done editing the fields, click "Save Changes."

From this window you can also:

• Rename the entry
• Delete an entry

Adding Values to the Owner, See Also, and Group Member Fields

When you click the "Edit" button for Owner, See Also, or Group Members, a new form that allows you to add or delete members is displayed. An owner, see also, or group member can be either an individual or a group. That is, if you add a group as an owner, see also, or group member, anyone belonging to the group becomes a member of the list. For example, if Barbara Jensen is a member of the Marketing Managers group, and you make the Marketing Managers group a member of the Marketing Personnel group, then Barbara Jensen is also a member of the Marketing Personnel group. To add members, owners, or see alsos, do the following:

1. If you want to add user entries to the list, make sure People is shown in the first dialog box. If you want to add group entries to the group, make sure Group is shown.
2. In the second dialog box, enter a search string. Enter any of the following:

• A name. Enter a full name or a partial name. All entries that equally match the search string are returned. If no such entries are found, all entries that contain the search string are found. If no such entries are found, any entries that sounds like the search string are returned.
• A user ID, (if you are searching for user entries).
• A telephone number. If you enter only a partial number, any entries that have telephone numbers ending in the search number are returned.
• An email address. Any search string containing an at (@) symbol is assumed to be an email address. If an exact match cannot be found, then a search is performed to find all email addresses that begin with the search string.
• An asterisk (*) to see all of the entries or groups currently residing in your directory.
• Any LDAP search filter. Any string that contains an equal sign (=) is considered to be a search filter.

Click "Find and Add" to find all the matching entries and add them to the list. If any entries are shown that you do not want to include in the list, click the box in the "Remove from list" column. You can also construct a search filter to match the entries you want removed and then click "Find and Remove."

When the list of group members is complete, click "Save Changes." The currently displayed entries now belong to the list.

Editing NT Groups

To edit an NT group entry, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit NT Group" button.
4. If you have not authenticated before you attempt to edit an entry, or if your authentication has expired, the directory server prompts you to authenticate before continuing.
5. To edit the group's entry, type in the value for each field. You must supply values for the required fields. The required fields for an NT group are:

• Name
• NT Group Name
• NT Domain Name
• NT Group Type

You can provide values for the optional fields now, or add them later. The optional fields for an NT group are:

Description	Owner	Locale
Group Members	See Also	Organizational Unit

 

You can also change the value for the Delete NT Group if Group Deleted option.

You can add values to the See Also, Owners, and Group Members fields by clicking the corresponding "Edit" button.

When you are done editing, click "Save Changes."

From this window you can also:

• Rename an entry
• Delete an entry

Editing Organizational Units

To edit an organizational unit, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit Organizational Unit" button.
4. If you have not authenticated before you attempt to edit an entry, or if your authentication has expired, the directory server prompts you to authenticate before continuing.
5. To edit the organizational unit's entry, type in the value for each field. You must supply values for the required fields.
6. The required field for an organizational unit is Unit Name.
7. You can provide values for the optional fields now, or add them later. The optional fields for an organizational unit are:

Description	Phone	Business Category
Fax	Location	Mailing Address
See Also

8. When you are done editing, click "Save Changes."

From this window you can also:

• Rename an entry
• Delete an entry

Editing Organizations

To edit an organization entry, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit Organization" button.
4. If you have not authenticated before you attempt to edit an entry, or if your authentication has expired, the directory server prompts you to authenticate before continuing.
5. To edit the organizational unit's entry, type in the value for each field. You must supply values for the required fields.
6. The required fields for an organization is Organization Name.
7. You may provide values for the optional fields now, or edit them later. The optional fields for an organization are:

Description	Phone	Business Category
Fax	Location	Mailing Address
See Also

 
8. When you are done editing, click "Save Changes."

Renaming Entries

To rename an entry, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit" button.
4. Enter the new common name for the entry.
5. Click "Save Changes."

Note the following rules about renaming an entry:

• You can change only the left-most value in an entry's distinguished name. This effectively means you can only change the entry's name; you cannot move the entry to another branch in the directory through this mechanism. For example, if you have an entry that has a DN of:

uid=tandrew, ou=Accounting, o=Airius.com

you can rename only the user ID (uid) part of this entry. You cannot, however, move user tandrew to the Marketing subtree. To do that, you must create a new entry for tandrew in the Marketing subtree, and then delete his old entry in the Accounting tree.

You cannot rename an organizational unit if it has any entries below it in the tree. To rename a branch point in the directory tree, you must first delete everything below that point in the tree, and then rename the entry.

Deleting Entries

To delete an entry, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit" button.
4. Click the "Delete" button.

Note that you cannot delete an entry if it has any child entries. Specifically, you cannot delete an organizational unit if it has any entries below it in the tree. To delete a branch point in the directory tree, you must first delete everything below that point in the tree, and then delete the entry.

Changing Passwords

In the directory server interface, you can change your own password. You can also change another person's password if you are the directory manager or an unrestricted user with write privileges to the password attribute.

To change a password, do the following:

1. Search for the entry using the Standard Search or Advanced Search mechanism.
2. View the entry.
3. Click the "Edit" button.
4. Click the "Change Password" button.

If you are changing your own password, you must enter the old password for the change command to succeed. (If you are authenticated as anyone besides the current entry, you are not prompted to enter the old password.)
5. Click the "Change Password" button.